Onedrive For Students


OneDrive is provided to the university as part of our service. It is available to all students who have a '' email account. This service provides you with 1TB of cloud storage, with the ability to upload, share and access documents between and over a range of internet connected devices.

Important information about using this service

  • Confidential or sensitive data should not be stored on OneDrive, as it stores your files in the cloud.
  • This service is not backed up. If you accidentally delete a document it will be held in the OneDrive Recycle Bin for up to 3 weeks. So if a document is really important make sure you have a copy saved elsewhere.
  • When you share information, make sure you know if you've shared the folder or the document. It is easy to see in OneDrive who has permissions on any folder or document.
  • Although 1TB is a lot of space there are some additional technical restrictions imposed on file sizes.
  • As with any of services, once you've logged into a college device and logged into the service, don't leave the workstation logged in and unattended. Remember to lock the workstation before walking away.
  • If you have already got a Windows account you may have a Personal OneDrive area. Microsoft will use a generic name for your UHI OneDrive, which may be called:
    • 'OneDrive for Business'
    • 'OneDrive for Students' or
    • 'OneDrive - University of the Highlands and Islands'.
  • Once you leave the university you will lose access to this OneDrive, you should ensure you take a copy of any important files prior to completing your studies with us. Further details can be found on our Finishing Your Studies page.

Accessing the service

To access the service you need to login to our Office365 service using your student email account (e.g. and your usual password.

Click on the top left hand menu bar (square made up of little squares ) and select OneDrive. When you first go to access this there may be a delay as the service activates your account.

You'll also get a question tick box "Let's get social". If you leave in the tick the service will include information in your newsfeed, we'd recommend you choose 'No thanks' at the moment and make changes to your newsfeed settings manually when you get used to the service.

Using the service

Further information on how to use OneDrive can be found on the Microsoft website.