APC guidance

Guidance on how to pay an Article Processing Charge (APC)

Where do I find the money to pay OA publishing costs?

Are there discounts available in certain journals?

Does UHI have any agreements with publishers?

Who do I ask for advice on open access requirements?

Guidance is available to researchers across the university to help answer these questions within the library webpages and between library and research office staff. In a collaboration between the Research Office and UHI Libraries three staff will monitor a dedicated email address and answer questions on the various and sometimes interlinked aspects of open access, APC's, REF and publisher subscription deals. The Research Information Systems Officer, eResources Manager and a new part time post of APC/OA Compliance Officer all liaise to help answer your questions.

Please read the information on the below LibGuide or contact the open access compliance officer as early as possible in the publishing process as there may be vouchers and discounts on APC's you can take advantage of to ensure your work is openly available in the best journal.

UHI Libraries APC discounts and open access publishing guide

Requesting payment of an APC

Requesting payment of an APC

If you have reached the point of choosing a journal to publish in and for some reason you cannot use the university preferred option of 'green' access, instead you wish to use the publisher 'Gold' access option that requires payment of an APC you should fund the payment from the following sources:

  1. The Project grant funding
  2. Local APC fund

You should always attempt to pay an APC from project grant funds first, if your funder has allowed funding for publishing.  If this is not possible then you should contact you local head of research to ascertain if there are local funds available to pay the APC for your article.

If both these routes fail there is a small fund held at the Research Office in Ness Walk but you must have tried both previous routes first, or payment from the RO fund will not be considered.

In all cases you must be the lead, or corresponding author, for an APC payment request to be considered from any university fund. Priority on APC payments would normally be given to outputs expected to achieve 3*/4* rating in the REF.

Cover, page or submission charges will not be covered from institutional funds.

Making a request to the Research Office APC fund

Making a request to the Research Office APC fund

If project and local funds have been exhausted, and your article is considered essential as a high scoring REF submission piece, you can apply to the research office fund using the

Again, you must be the lead author on the article to be considered. Your request will be submitted to The Dean of Research and the aim is to have a maximum turn-around of two working days to receive an answer following submission of this form to the research office. You will receive a response, whatever the outcome, and further instructions of how to proceed.

Contacts and Further Reading

Contacts and Further Reading

Morag Llewellyn,  Journal APC discounts, vouchers, general APC guidance
t - 01851 770408  

Stuart Knight, APC payments (institutional)

t - 01463 279462

Library APC and open access publishing guide

Research Office web guides to open access publishing.

Request specific APC payment (online form)