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APC/Open Access guidance

Article Processing Charge (APC) and open access publishing advice and coordination service at UHI

Where do I find the money to pay OA publishing costs?

Are there discounts available in certain journals?

Does UHI have any agreements with publishers?

Who do I ask for advice on open access requirements?

A new service is now available to researchers across the university to help answer these questions and others related to the new publishing environment and the requirements surrounding the next REF exercise. In a collaboration between the Research Office and UHI Libraries three staff will monitor a dedicated email address and answer questions on the various and sometimes interlinked aspects of open access, APC's, REF and publisher subscription deals. The Research Information Systems Officer, eResources Manager and a new part time post of APC/OA Compliance Officer will all liaise to help answer your questions.

Please think about reviewing the information or contacting the service as early as possible in the publishing process as there may be vouchers and discounts you can take advantage of to ensure your work is openly available in the best journal.

Compliance officer

Key aspects of the new Open Access Compliance role

• Key contact for the university research community offering advocacy regarding compliance with new open access publishing requirements.

• Helping researchers decide which publication model is appropriate.

• Helping researchers obtain funding to offset APC charges in instances where the Gold model is chosen being considered and advising on any available discounts.

• Liaising with the UHI’s Electronic Resources Manager to identify, maximise and promote publishers’ discounts for APCs.

• Upskilling of the Library Practitioners’ Group so that they too can provide local guidance.

• Creating a university-wide process to support to payment and recording of APCs.

Services available

• Familiarisation with the complex Open Access arena, including regulatory requirements, business and licensing models, and good practice in other institutions.

• Providing case-by-case guidance for individual researchers.

•  Production of a Guide available via the UHI Library webpages. It includes input from the UHI’s Electronic Resources Manager regarding publishers’ discounts for APCs and covers:

o             Overview of Open Access requirements

o             Green and Gold publishing models

o             Sources of funding for APC charges

o             Publishers’ discounts for APC offset

o             Additional sources of information and FAQs

PURE Research Information System

The university's PURE Research Information System is our primary repository which aims to capture and preserve the intellectual output of our university and make it freely available over the Web. This new service will help support the process that leads to outputs being deposited and displayed through PURE. Data in PURE is being used to produce staff profiles and other research related information such as publications metadata and full text, project information etc., departmental reports and is used to organise and submit out REF submission.

Please remember to add details of all publications and research activities into PURE as soon as they are available. In line with university Open Access Policy and to be eligible for submission to REF2021 you must use PURE to deposit the Author Accepted Manuscript of journal articles and published conference proceedings as soon as they have been accepted by the publisher.


The below graphic is intended as a simplified representation of the processes that in reality run at the same time but are possibly easier to understand seperated into three parallel processes.  It shows the article versions at each stage and the actions required within PURE as the publishing process progresses.

Contact and resources


Morag Llewellyn,  Open Access Compliance Officer


t - 01851 770408  

Library APC and open access publishing guide

Publishing process workflow graphic (simple)

Research Office web guides to open access publishing and REF regulations.

Request specific APC payment information (online form)