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PURE and Research Professional are provided and supported by the Research Office for use by research staff across the university.  The system administrator for both systems is stuart.knight@uhi.ac.uk - please contact him if you are having any difficulty, or want to make any suggestions for improvements. 

If you are looking for information on eJournals or Collections visit the university library eResources pages or library information.


• Equipment, vessels, facilities and services located by organisational units and displayed on the UHI Research Database 

• Publishers used and the APC’s paid to publishing houses
• Secure in-house storage (on UHI servers on UHI controlled database) of all of the above in whatever format it is produced (pdf, wmv, mp4, jpeg, zip, tiff and so on)
• Secure in-house storage of entire research datasets, and the ability to make available via the UHI Research Database
• Web services function to extract database information to directly (and in real time) populate web pages, for example to create researcher profiles
• Public visibility of all of the above on the dedicated and UHI branded Research Database (all items added to the DB can be marked with a visibility of ‘public’).
• All ouPURE new user form


PURE Frequently Asked Questions – for depositors

PURE Frequently Asked Questions – for depositors

PURE and Open Access

Open Access and REF


  1. What is PURE?

PURE (Research Art Design Architecture Repository) is the Glasgow School of Art’s research repository, providing a digital archive of research and enterprise output produced by Glasgow School of Art staff and postgraduate students. PURE provides public access to a wide range of research outputs, from books and journal articles to exhibitions and artefacts.

You can access the repository at the following link: http://PURE.gsa.ac.uk.

  1. Who can access PURE?

Anyone can access PURE via the internet, to search or browse for information about the research produced by GSA staff and postgraduate students. Full text is available where possible, and some additional content is available on request.

GSA staff can also log in to PURE to deposit their research outputs.

Please contact the PURE team (via PURE@gsa.ac.uk) for further information and support.

  1. How do I log in to PURE?

If you are a member of GSA staff, you can log in to PURE using your GSA username and password, remembering that these are case sensitive.


  1. What is a research output?

A research output is the item that has been produced as an outcome of the research project you have been working on. The output can take many forms, such as a journal article, book, artefact or exhibition, to name a few.

When you deposit your research in PURE, you can select from a list of common output types.

  1. Why should I deposit my research in PURE?

As a member of GSA staff, having your research represented in PURE helps to promote the work that you are doing by making it discoverable and visible to others, potentially leading to collaborative work etc.

PURE is also a good place to make your research openly accessible, and helps to showcase the wide range of research being undertaken at the GSA, so it benefits both the School and researchers themselves.


  1. How long does it take to deposit an item in PURE?

It need only take a few minutes to deposit an output in PURE, by filling in all of the required fields. However, the more additional information you provide and the better you describe your output, the more discoverable it will potentially be for people searching either PURE itself, or via a search engine!


  1. How do I upload my research output?

PDFs and JPEGs are the preferred file formats for uploading but others also possible. These might be the full text of a written research output or supporting evidence such as images of an exhibition or presentation slides. The “Upload” section of the PURE deposit process allows you to browse your computer and choose the document(s) you want to upload, and to label them accordingly.

Any images you upload will feed through to the PURE home page and help showcase your research!

Please refer to the “How to…” deposit guide for more information; the “PURE metadata” guide provides a full list of all file formats that can be uploaded to the PURE repository (http://lib.gsa.ac.uk/resources/PURE/).


  1. What are keywords?

Keywords help to describe a research output, and make it more discoverable when people are searching the PURE repository. It’s a good idea to add between 3 – 5 keywords when depositing an output.


  1. What is the difference between depositing a “Conference or Workshop Item” and a “Book Section”?

A “Conference or Workshop Item” allows you to deposit the details of a paper, poster, speech, lecture or presentation given as part of a conference session. Copyright permitting, you can also upload the full text of your output.

If the conference session is later published in conference proceedings, you can deposit this output as a “Book Section” if the proceedings have an ISBN (International Standard Book Number), or as an “Article” if the proceedings have an ISSN (International Standard Serial Number).


  1. Why should I provide a “Contact Email Address” for my deposit?

Providing an email address means that if you have restricted access to any documents attached to your outputs, the “Request a copy” button will enable anyone who is interested in your research to get in touch with you.


  1. How long does the review process take?

Once you have deposited an output in PURE, GSA’s Research Information Co-ordinator aims to review each new deposit within 3 working days.

The review process involves checking to see if all required metadata fields have been completed, and that the metadata is free from any spelling errors. Occasionally, further checks may be needed by the Head of Research.

Please refer to the “PURE submission workflow” guide for further information (http://lib.gsa.ac.uk/resources/PURE/).


  1. How do I make changes to an output once it has been submitted?

All outputs deposited in the PURE repository remain accessible to you in your “User Work area” of the “Manage Outputs” section; you can also see which items are “live” in the repository, and which you are currently working on.

To edit an output, click on the pencil and paper icon. This takes you back in to the deposit process, where you can make amendments and resubmit your output to PURE. If you encounter any difficulties, please contact the PURE team (via PURE@gsa.ac.uk).

Please refer to the “How to…” deposit guide for more information (http://lib.gsa.ac.uk/resources/PURE/).


  1. How do I restrict access to my document?

It is best to allow public access to your research output. However you can limit who can view a document you upload, by simply choosing “Visible to: Repository staff only” in the “Upload” section. You can also add an embargo period if needed.

Please refer to the “How to…” deposit guide for more information (http://lib.gsa.ac.uk/resources/PURE/).


  1. What is a DOI? Can I deposit a DOI in PURE?

A DOI is a Digital Object Identifier. These are codes assigned (by a DOI Registration Agency) primarily to journal articles and book chapters, which allow them to be easily found on the web, and obtained and referenced easily.

If the output you are depositing in PURE has a DOI assigned to it, you can enter the DOI as the “Official URL”; please note that you will also need to upload a copy of the output itself (e.g. the allowed version of a journal article), and make it “Visible to: Anyone”, for it to be openly accessible in PURE.

Please refer to the “PURE metadata” guide for further information (http://lib.gsa.ac.uk/resources/PURE/).


  1. What is OA?

‘Open Access’ (OA) refers to unrestricted, online access to the published findings of research. There are two models of open access: green OA involves authors depositing a version of their paper in a repository; and gold OA involves paying an Article Processing Charge (APC) to make the paper fully accessible through the publisher’s website.

Please refer to the “GSA Open Access Policy” (http://lib.gsa.ac.uk/resources/library-policies/), and to the “Open Access to research” briefing paper (http://lib.gsa.ac.uk/resources/discovery-guides/briefing-papers/), for further information.


  1. What are APCs?

An article processing charge (APC), also known as a publication fee, is sometimes charged in order to publish an article in an academic journal on “gold” open access.

The GSA preference is for ‘Green’ OA through the PURE repository; whilst the GSA receives no funding from RCUK to support Gold OA through APCs, some external grant funding may permit use for APCs.

Please contact the PURE team (via PURE@gsa.ac.uk) for further information and support.


  1. How do I check the accessibility rights to my document?

If you are unsure about whether you can make a document that you are uploading openly available and “Visible to: Anyone” in PURE, you can check the Open Access (OA) policies of journals and publishers by using the SHERPA RoMEO tool (http://www.sherpa.ac.uk/romeo/). You can also access this tool whilst you are depositing an output in PURE.

You can also contact the PURE team (via PURE@gsa.ac.uk) for further information and support.


  1. What are embargoes?

Embargoes are restrictions that a publisher may place on certain versions of a document (such as a journal article) before it can be made openly available. Embargo periods can range from anything between 3 months to 3 years, and you should check this with your publisher before publishing – especially if your output is a journal article, or a conference proceeding with an ISSN; if these outputs are to be submitted to the next REF, HEFCE require that embargo periods for Art and Design outputs “should not exceed 24 months” (see http://www.hefce.ac.uk/media/HEFCE,2014/Content/Pubs/2014/201407/HEFCE2014_07_updated%20July%202015.pdf, p.12).


  1. What does the HEFCE OA policy mean for me?

HEFCE / SFC have a new policy for Open Access in the next Research Excellence Framework (REF). The policy states that to be eligible for the next REF, authors’ final peer reviewed manuscripts or accepted author manuscripts must be deposited in an institutional or subject repository within 3 months of the date of acceptance. Deposited material should be discoverable, and free to read and download, for anyone with an internet connection.

The policy applies only to journal articles and conference proceedings with an ISSN which have been accepted for publication after 1 April 2016. There is no requirement to make other forms of research output such as exhibitions, books and creative work openly accessible in the same way as journal articles, although it is encouraged as a way to increase the impact of these works.

The HEFCE policy for open access in the post-2014 Research Excellence Framework can be found here: http://www.hefce.ac.uk/rsrch/oa/


  1. What is the “author accepted manuscript”?

The author’s final, accepted manuscript is the one that has been updated to include all changes resulting from peer review, as well as any changes of an academic nature requested by the journal editor or conference organiser.

The accepted manuscript is not the same as the copy-edited, typeset or published paper – these versions are known as ‘proofs’ or ‘versions of record’, and publishers do not normally allow authors to make these openly accessible.?

The following diagram shows which version of a paper is needed to comply with the HEFCE OA policy for the next REF:

Date of acceptance infographic


  1. What if my publisher has specified an embargo?

The HEFCE OA policy respects publisher embargoes (the period when you can only access an article with paid access). However, manuscripts must be free to read and download after a maximum of 24 months from the date of first publication (online or print, whichever comes first) for REF Main Panel D outputs.


  1. What do I need to do to be eligible for submission to the next REF?

To make sure you comply with HEFCE’s Open Access policy for the next REF, upload your author accepted manuscript to PURE as soon as your research output has been accepted for publication, as indicated in the acceptance letter or e-mail from the publication’s editor to you as the author.

For further information and support please contact the PURE team (PURE@gsa.ac.uk).